E-invoicing for sustainable and efficient invoice processing
The RIVM (part of the Ministry of Health, Welfare and Sport) will switch entirely to electronic invoicing as of 18 April 2019. By using electronic invoicing we not only reduce the costs of invoice processing, but we also achieve that invoices can be processed and paid faster. From 19th of April 2019, the processing of paper and PDF invoices will be a thing of the past.
With this change, we are giving substance to the policy of the Dutch government and the Government Purchasing Conditions (ARBIT, ARVODI and ARIV): as from 1 January 2017, the government's suppliers will be obliged to send invoices via as an electronic invoice (e-invoice). A paper or PDF invoice explicitly does not fall under the definition of e-invoice. The policy states that paper invoices and PDF invoices sent to us by e-mail will no longer be processed as from 18 April 2019. You will receive these back from us.
Below you can read how your organisation can easily start with e-invoicing. Tradeinterop will approach you for this from February 2019. You are kindly asked to take action only after you have been approached by tradeinterop to support your transition.
Whether you create your invoices in a word processor, via your accounting software or in your own financial system, e-invoicing to the RIVM is quick and easy.
I use Word or Excel
You can send an electronic invoice by using the tradeinterop portal. With this portal you can easily create and send invoices and you have insight into their status.
I use accounting software
Most financial software packages support e-invoicing in UBL. You can e-mail your invoices to the RIVM via the tradeinterop portal.
My software supports Simplerinvoicing or PEPPOL
Add the RIVM OIN in your software package as Simplerinvoicing / PEPPOL address and you can send your invoice directly.
The OIN of RIVM is:
My software cannot invoice e-invoices, how can I still meet the obligation?
If you use custom (ERP) software or if your software is not yet able to send electronic invoices, please contact tradeinterop for more information.
RIVM works with the tradeinterop platform
Tradeinterop has a solution for every business: from the SME that wants to start e-invoicing with one or two customers, to the large company who wants more control over the ordering and invoicing process.
Creating an account is easy and you can start right away. In most cases, tradeinterop fits into your current invoicing process.
If you have any questions, please contact us using the form below.